Studies & Administration
Document audit
VoorAdministratie
The document file: who saw which document when and which documents have exceeded their retention period.
Waarvoor#
Data protection requires proof: log access, observe deadlines.
Zo werkt het#
KlikpadAdministrationDocuments
- 1Open “Document file”.
- 2At the top the documents beyond their retention period — empty means “No overdue documents”.
- 3Below that the access log of the last 50 accesses: time, who viewed it, which type of document, which student (Afb. 1).
Afb. 1 The access log: time, who viewed it, which type of document and which student.
Instellingen en schakelaars#
- Schakelbaar per klantStandaard: aanModule: Hochschulverwaltung
What is logged#
- Time of access.
- Who viewed it.
- Which type of document — application document, achievement (paper) or achievement (review).
- Which student it belongs to.
Every document carries a retention period; anything beyond it is listed at the top.
Tips#
- Application documents are logged as well as papers and reviews from the achievement archive.
Zelf uitproberen#
Scan de QR-code of druk op de knop
De pagina is open zonder inloggen.
Zelf uitproberenhttps://uds-system.de/g-uds-demo/dokumente
Verwante functies#
- Data protection: deletion calendar, dry run and reportDeletion requests, their records and the data held back because of retention obligations — with a deletion calendar, a dry run beforehand and a regular report to the data protection officer.
- Student administrationThe central list of all enrolled students with student record, study status, examinations office and notices.