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Studies & Administration

Document audit

対象事務

The document file: who saw which document when and which documents have exceeded their retention period.

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目的#

Data protection requires proof: log access, observe deadlines.

使い方#

クリック手順AdministrationDocuments

  1. 1Open “Document file”.
  2. 2At the top the documents beyond their retention period — empty means “No overdue documents”.
  3. 3Below that the access log of the last 50 accesses: time, who viewed it, which type of document, which student (図 1).
    図 1 The access log: time, who viewed it, which type of document and which student.
    The access log: time, who viewed it, which type of document and which student.

    図 1 The access log: time, who viewed it, which type of document and which student.

設定とスイッチ#

  • テナントごとに切替可能既定：オンモジュール：Hochschulverwaltung

What is logged#

  • Time of access.
  • Who viewed it.
  • Which type of document — application document, achievement (paper) or achievement (review).
  • Which student it belongs to.

Every document carries a retention period; anything beyond it is listed at the top.

ヒント#

  • Application documents are logged as well as papers and reviews from the achievement archive.

自分で試す#

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https://uds-system.de/g-uds-demo/dokumente

関連する機能#