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Studies & Administration

Document audit

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The document file: who saw which document when and which documents have exceeded their retention period.

Try it yourself

Why#

Data protection requires proof: log access, observe deadlines.

How it works#

Click pathAdministrationDocuments

  1. 1Open “Document file”.
  2. 2At the top the documents beyond their retention period — empty means “No overdue documents”.
  3. 3Below that the access log of the last 50 accesses: time, who viewed it, which type of document, which student (Fig. 1).
    Fig. 1 The access log: time, who viewed it, which type of document and which student.
    The access log: time, who viewed it, which type of document and which student.

    Fig. 1 The access log: time, who viewed it, which type of document and which student.

Settings and switches#

  • Switchable per tenantDefault: onModule: Hochschulverwaltung

What is logged#

  • Time of access.
  • Who viewed it.
  • Which type of document — application document, achievement (paper) or achievement (review).
  • Which student it belongs to.

Every document carries a retention period; anything beyond it is listed at the top.

Tips#

  • Application documents are logged as well as papers and reviews from the achievement archive.

Try it yourself#

Scan the QR code or press the button

The page is open without sign-in.

Try it yourself

https://uds-system.de/g-uds-demo/dokumente

Related features#